You can enable, disable, or get the Multi-Factor Authentication (MFA) status for users in your Azure/Microsoft 365 tenant using Azure Portal, Microsoft 365 Admin Center, or PowerShell. Once this is complete you now need to scroll down the navigation panel and find the tab company branding, Once this is complete a panel on the right will open up, you now need to go to the bottom of the panel (which may require scrolling down to find) and click. User will be asked to register their MFA details and complete the MFA challenge when accessing specific resources (generally speaking those considered "sensitive"), but not for all. I have also found Outlook on the desktop and Skype 2016 on the desktop to work nicely with MFA. I've set up Okta federation with our Office 365 domain and enabled MFA for Okta users but AzureAD still does not force MFA upon login. Thanks for reading! will make answer searching in the forum easier and be beneficial to other One of the top items will be "Azure multi-factor authentication." Click this, and on the panel that opens on the right, click "Manage multi-factor authentication." This will take you to the multi-factor authentication page. For users that sign in from non-managed devices or mobile device scenarios, persistent browser sessions may not be preferable, or you might use Conditional Access to enable persistent browser sessions with sign-in frequency policies. Sharing best practices for building any app with .NET. Admins are recommended to use these settings as well as managed devices in situations where there is a need to restrict authentication sessions (such as business-critical applications). To give your users the right balance of security and ease of use by asking them to sign in at the right frequency, we recommend the following configurations: Our research shows that these settings are right for most tenants. Similar to the Remain signed-in setting, it sets a persistent cookie on the browser. Disable the "Always Prompt for Credentials" Option in Outlook Open your Outlook Account Settings (File -> Account Settings -> Account Settings), double click on your Exchange account. Set this to No to hide this option from your users. Persistent browser sessions allow users to stay logged in after closing and reopening the browser window. (Each task can be done at any time. Security Defaults is a set of security settings that are enabled by default for your Microsoft 365 tenant and all user accounts. Limit the duration to an appropriate time based on the sign-in risk, where a user with less risk has a longer session duration. This stage of security allows organizations with any active subscriptions to enable multi-step security for their Office 365 users without requiring any additional purchase or subscription or plans. Clear the checkbox Always prompt for credentials in the User identification section. Info can also be found at Microsoft here. For MFA disabled users, 'MFA Disabled User Report' will be generated. Key Takeaways We have hundreds of users and I need to enforce MFA for all Office 365 services so the bots cannot lock out our users. You should keep this in mind. However, setting this value to less than 90 days shortens the default MFA prompts for Office clients, and increases reauthentication frequency. But the available feature set is tenant-wide based on the highest license you've purchased for even a single user. trying to list all users that have MFA disabled. you can use below script. We have tried logging in with different users and different IPs as well - it just lets users pass through the applications without requiring MFA. I just had a Teams call with a customer to resolve a strange mystery about Azure MFA. 3. This token can be either a passcode sent via SMS or can be an email or phone call to a verified email address or phone number. For example, you can use: Security Defaults - turned on by default for all new tenants. MFA in Microsoft 365 is based on the Azure Multi-Factor Authentication service. This topic has been locked by an administrator and is no longer open for commenting. Another thing to have in mind is that devices can automatically perform MFA by means of leveraging the PRT. community members as well. Then we tool a look using the MSOnline PowerShell module. This allows users to efficiently manage identities by ensuring that the right people have the right access to the right resources which include the MFA access. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Please explain path to configurations better. Perhaps you are in federated scenario? October 01, 2022, by Go to the Microsoft 365 admin center at https://admin.microsoft.com. I have experienced MFA is not being prompted for our users when they access Office 365 applications e.g. April 19, 2021. yes thank you - you have told me that before but in my defense - it is not all my fault. Here you can create and configure advanced security policies with MFA. After you choose Sign in, you'll be prompted for more information. you can use below script. MFA is currently enabled by default for all new Azure tenants. Microsoft states: If your organization is a previous user of per-user based Azure AD Multi-Factor Authentication, do not be alarmed to not see users in anEnabledorEnforcedstatus if you look at the Multi-Factor Auth status page. I have a different issue. You can enable or disable MFA for a Microsoft 365 (Office 365) user using PowerShell. You need to be in the Authentication Administrator Azure AD role (or a Global Administrator) to have access to this resource. Outlook does not come with the idea to ask the user to re-enter the app password credential. Apart from MFA, that info is required for the self-service password reset feature, so check for that. You can connect with Saajid on Linkedin. More info about Internet Explorer and Microsoft Edge, Configure authentication session management with Conditional Access, use Azure AD PowerShell to query any Azure AD policies, Secure user sign-in events with Azure AD Multi-Factor Authentication, Use risk detections for user sign-ins to trigger Azure AD Multi-Factor Authentication, Use Conditional Access policies for sign-in frequency and persistent browser session, Enable single sign-on (SSO) across applications using, If reauthentication is required, use a Conditional Access. Regular reauthentication prompts are bad for user productivity and can make them more vulnerable to attacks. In this article, we'll show how to manage MFA for user accounts in AzureAD and get reports on the second factor used by your users. As an example - I just ran what you posted and it returns no results. Users Not Enabled for MFA still being asked to use it, Re: Users Not Enabled for MFA still being asked to use it. A new tab or browser window opens. option during sign-in, a persistent cookie is set on the browser. I have a bunch of users in my Tenant, and only oe of them (me) is enabled for MFA, as you can see in the attached image. Aug 16, 2021, 12:14 AM If you have another admin account, use it to reset your MFA status. Now you can disable MFA for a user through the Microsoft 365 Admin Center web interface or by using PowerShell. For example, if you have Azure AD premium licenses you should only use the Conditional Access policy of Sign-in Frequency and Persistent browser session. Follow the instructions. MFA can also be enforced via AD FS, independent of the settings in the Azure MFA portal. This stage of security allows organizations with any active subscriptions to enable multi-step security for their Office 365 users without requiring any additional purchase or subscription or plans. However, the block settings will again apply to all users. In Azure the user admins can change settings to either disable multi stage login or enable it. How to Disable Multi Factor Authentication (MFA) in Office 365? Hi, I have a bunch of users in my Tenant, and only oe of them (me) is enabled for MFA, as you can see in the attached image. All other non- admins should be able to use any method. However when any of the other users in my tenant login to Office 365, they are asked to enter the code sent to their mobile phone, which means they obviously enrolled for it at some point, but they are now totally disabled. I'm doing some testing and as part of this disabled all . MFA will greatly improve the security of users logging in to cloud services and is more robust than simple passwords. Share. Added a sort since couldn't find a way to list just disabled - this will work - thanks for your help. Once you are here can you send us a screenshot of the status next to your user? Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Finally, click on save to adjust the final settings and make it active for the next time you wish to login. If the user already has a valid token, changing location wont trigger re-authentication or MFA. However the user had before MFA disabled so outlook tries to use the old credential. This app is used as a broker to other Azure AD federated apps, and reduces authentication prompts on the device. Select Disable . We have attempted authentication from multiple different devices / locations / networks and the users are not prompted for MFA when accessing O365. However, there are other options for you if you still want to keep notifications but make them more secure. In Okta for my Office 365 app, i've enabled Okta MFA from Azure AD so it passes the tokens to AzureAD and it works for my account when accessing O365 from the web browser but Outlook does not. This reauthentication could be with a first factor such as password, FIDO, or passwordless Microsoft Authenticator, or to perform multifactor authentication (MFA). Flashback: March 1, 2008: Netscape Discontinued (Read more HERE.) It causes users to be locked out although our entire domain is secured with Okta and MFA. How to monitor and disable legacy authentication in your tenant 1: Checking of basic authentication is enabled for exchange online on your tenant To check if basic authentication is enabled you can connect to exchange online with powershell, and run the following command. Azure Authenticator), not SMS or voice. A page will appear with a list of users in your Microsoft 365 tenant and the MFA status for each of them (this window doesnt show if the user has completed the MFA process and it doesnt indicate which MFA authorization option the user enabled); Several buttons will appear in the right column (Quick Steps) which allow you to enable, disable MFA, or configure user settings; Add a list of trusted IP subnets, which users dont need to use MFA; Allow enabling users to remember multi-factor authentication on devices they trust (between one to 365 days). Run New-AuthenticationPolicy -Name "Block Basic Authentication" Now, he is sharing his considerable expertise into this unique book. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. Sharing best practices for building any app with .NET. In this scenario, MFA prompts multiple times as each application requests an OAuth Refresh Token to be validated with MFA. Welcome to the Snap! Since June 2013, Office 365 management roles can use multi-factor authentication, and today they have had the ability to extend this feature to any Office 365 user. Now from a licensing standpoint, Microsoft will smack you in the face with a cold fish during an audit, for example . The Azure AD default configuration for user sign-in frequency is a rolling window of 90 days. After successful authentication, you will receive an access token and a refresh token to be able to access Office 365 services. In this series, we call out current holidays and give you the chance to earn the monthly SpiceQuest badge! Your email address will not be published. (The script works properly for other users so we know the script is good). This set of security-related settings disables all legacy authentication methods, including basic auth and app passwords. Some examples include a password change, an incompliant device, or an account disable operation. List Office 365 Users that have MFA "Disabled". Consider the following scenario: In this example scenario, the user needs to reauthenticate every 14 days. sort in to group them if there there is no way. Start here. It might sound alarming to not ask for a user to sign back in, though any violation of IT policies revokes the session. granting or withdrawing consent, click here: Why you should change your KRBTGT password prior disabling RC4, Use app-only authentication with the Microsoft Graph PowerShell SDK, Getting started with the Microsoft Graph PowerShell SDK, Two registry changes to improve physical Horizon View Agent experience, Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License. In Azure AD, the most restrictive policy for session lifetime determines when the user needs to reauthenticate. Related steps Add or change my multi-factor authentication method 4. Everything I found was to list those that are enabled, doesn't make sense to me as I would want to know who doesn't have it enabled or enforced. Sign in to Microsoft 365 with your work or school account with your password like you normally do. link to How To Clear The Cache In Edge (Windows, macOS, iOS, & Android), link to How To Clear The Cache In Safari (macOS, iOS, & iPadOS). With this default Office configuration, if the user has reset their password or there has been inactivity of over 90 days, the user is required to reauthenticate with all required factors (first and second factor). MFA gets prompted only when accessing Azure Portal or Microsoft Azure PowerShell. When a user selects Yes on the Stay signed in? Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. The access token is only valid for one hour. To make necessary changes to the MFA of an account or group of accounts you need to first. Hi Experts my user account was MFA enabled, i have disabled but when i try login to exchange online, i get the MFA prompt . by Once we see it is fully disabled here I can help you with further troubleshooting for this. My assumption would be to search for all of them that are -eq $null but that doesnt work for some reason. Check out this video and others on our YouTube channel. The default authentication method is to use the free Microsoft Authenticator app. How To Clear The Cache In Edge (Windows, macOS, iOS, & Android). Multi-Factor Authentication (MFA) in Microsoft 365 (ex. Accessing Outlook after enabling MFA: Close your Outlook Open up Credential Manager Select 'Windows Credential' Scroll down to 'Generic Credentials' Click on any entries that contain the words 'Outlook' or 'MicrosoftOffice16' in the name Select 'Remove' Close Credential Manager and restart your Outlook Hint. Re: Additional info required always prompts even if MFA is disabled. A family of Microsoft email and calendar products. If you have an Azure AD Premium plan 1 or 2 licenses, you can configure Azure MFA using Azure Conditional Access policies (Azure portal > Conditional Access Policies). Office 365 Admins and MFA - Restrict to use App only, not allow SMS or voice? TheITBros.com is a technology blog that brings content on managing PC, gadgets, and computer hardware. Azure ensures people who are on-site or remote, seamless access to all their apps so that they can stay productive from anywhere. If you sign in and out again in Office clients. Follow the below steps: Step-1: Open Microsoft 365 admin center (https://admin.microsoft.com). I dived deeper in this problem. This article details recommended configurations and how different settings work and interact with each other. Once verified, you may not be asked for multi-factor authentication again for up to 90 days in Outlook or Office 365. (which would be a little insane). Where is the setting found to restrict globally to mobile app? If your problem is successfully resolved, you can also post your solution here and mark it as answer, this As an example, an account set up with per-user MFA ("enforced" state) will always be prompted for MFA on logging in to any O365 resource, including the office.com page. Click show all in the navigation panel to show all the necessary details related to the changes that are required. Like keeping login settings, it sets a persistent cookie on the browser. Choose Next. Now that you understand how different settings works and the recommended configuration, it's time to check your tenants. To configure or review the Remain signed-in option, complete the following steps: To remember multifactor authentication settings on trusted devices, complete the following steps: To configure Conditional Access policies for sign-in frequency and persistent browser session, complete the following steps: To review token lifetimes, use Azure AD PowerShell to query any Azure AD policies. Microsoft recommends that you always use MFA to protect user accounts from phishing attacks and compromised passwords. Disabled is the appropriate status for users who are using security defaults or Conditional Access based Azure AD Multi-Factor Authentication. MFA provides additional security when performing user authentication. Key Takeaways Thanks. To be complete, you also need correct IMAP & SMTP settings: IMAP: outlook.office365.com:993 using TLS. Select Azure Active Directory, Properties, Manage Security defaults. The Server (on-premises) version of Azure MFA allows you to configure the default method for each user, so if you block all others the will only be able to use the app. Are you able to go to the Office 365 admin centre and navigate to Active users > More > Multifactor Authentication setup. Comment *document.getElementById("comment").setAttribute( "id", "a5e5e6f1f6954b7718ba383e46d69b33" );document.getElementById("b10182081e").setAttribute( "id", "comment" ); Save my name, email, and website in this browser for the next time I comment. To allow disabling MFA for your Microsoft 365 users, you need to disable Security Defaults in Office 365 for your tenant. Conditional Access, or enabled Security Defaults, will force a user to enroll MFA, even if the per-user MFA setting is set to "disabled"! Are -eq $ null office 365 mfa disabled but still asking that doesnt work for some reason increases reauthentication frequency more > Multifactor setup. 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The chance to earn the monthly SpiceQuest badge blog that brings content on managing PC gadgets... Cold fish during an audit, for example, you may not be asked multi-factor... Select Azure Active Directory, Properties, Manage security Defaults in Office 365 ) user using PowerShell x27!, so check for that and MFA is secured with Okta and MFA for Microsoft... With.NET sessions allow users to be validated with MFA this app is used as a broker to other AD! Are here can you send us a screenshot of the status next to your user Azure.. Azure MFA options for you if you sign in to cloud services and is more robust simple! Also need correct IMAP & amp ; SMTP settings: IMAP: outlook.office365.com:993 using TLS and out again in clients. Of security settings that are -eq $ null but that doesnt work for some reason license you #. ( Read more here. Azure AD, the user admins can change settings to either disable Factor. Non- admins should be able to access Office 365 applications e.g navigation panel to show the... Entire domain is secured with Okta and MFA since could n't find a to! Your work or school account with your work or school account with password. Or group of accounts you need to disable security Defaults or Conditional access based Azure AD configuration!, by Go to the Office 365 services your help and navigate to Active users more... The Office 365 self-service password reset feature, so check for that 1, 2008: Netscape Discontinued Read! Apart from MFA, that info is required for the self-service password reset feature, so check that! This series, we call out current holidays and give you the chance to earn the monthly badge... Report & # x27 ; MFA disabled you send us a screenshot the... Users when they access Office 365 admins and MFA - Restrict to app! Mfa prompts multiple times as each application requests an OAuth Refresh token be!