03. The Purchasing Division is a centralized agency responsible for: Purchasing all supplies and services for all departments of the city; Planning purchases by the city; Disposing of surplus equipment and supplies . } Oversees vehicle operations for the Texas region. 3011 0 obj <>stream District: Fort Worth ISD Assistant Foreperson - Small Equipment Shop. However, every attempt is made to secure such purchases from certified M/WBE vendors. This site is for the exclusive use of OCPS employees. For information regarding the Government of Canada Check the, Submit new ideas, problems or concerns to Procurement, Cross-sector: (examples: cleaning supplies). This site uses cookies to enhance site navigation and personalize your experience. Please call 407-317-3988 to schedule an appointment. For the purposes of this section, Construction is not considered a service. *Applies to non-regulated telecommunications services. Guidelines for Certain Types of Purchases, Dioxins and Tri-, Tetra- and Pentachlorophenol, Fall protection devices (harnesses & lanyards), Personal monitoring or detection equipment (confined space meters, gas meters, survey meters and dosimeters, etc. #email { text-align: center; The Directive on the Management of Procurement has been amended to include a new Appendix E -Mandatory Procedures for Contracts Awarded to Indigenous Businesseseffective as of April 1, 2022. Click here if you have any questions or suggestions regarding the accessibility of this site or ADA Compliance. Just defining the role of purchasing will not help increase procurement engagement with stakeholders. Services must be at regulated prices or at prices accepted by a regulatory mechanism, including electricity, gas, water, sewage disposal, heat, postage and telecommunications, and the contract does not involve negotiated installation or capital charges in excess of $200,000. Vendors should return the completed RFQ form within the designated time period. Accommodations are available for residents who have accessibility requirements. ), Repair of equipment that is required to be sent off campus (certification of cleaning and decontamination will be required), Used lab equipment (certification of cleaning and decontamination will be required prior to arrival at UF), University of Florida Departments should also consider whether assets would be returned or transferred when an employee moves to another department. Edit your ocps a4 online Type text, add images, blackout confidential details, add comments, highlights and more. While we review the existing Treasury Board instruments related to telework, there is need to update the Framework provided in April 2020, to ensure continued relevancy and the ongoing preservation of value for money and sound stewardship. } Requisitions are prepared by the using departments using the electronic requisitioning tool. This definition applies to individuals who are not performing the duties of a University position. Acquire logistics support, supplies and services from states allied or associated with Canada under a mutual logistic support arrangement during the execution of combined exercises, training, deployments, operations, or other cooperative efforts, provided all related transactions are executed within the approved resource envelope for the activity being supported and subject to a request and authorization from the Minister of Public Services and Procurement Canada when required. the legal obligations arising from Part II of the. To use the latest features, use the latest browsers. Code of Ethics and Standard of Conduct, 10. Directive on Government Contracts, Including Real Property Leases, in the Nunavut Settlement Area } (352) 392-3261 The University standard contract for services is available from the Procurement website under Forms. Vendors will have to register in order to receive bid solicitation notifications. Purchases of $1,000,000 and above All purchases in excess of $1 million will be reviewed and approved by the President or his designee. Procurement involves the acquisition of equipment, furnishings, supplies, construction services, maintenance services, professional and contractual services for the University within pre established budgetary constraints. Contracts of less than $200,000 but more than $100,000 may require a payment and performance bond at the discretion of the Chief Procurement Officer. (See Disbursements Directives). What equipment departments chose to provide to employees will depend on considerations including, but not limited to, the work assigned to each employee, the designated workplace, remote work schedules, and individual circumstances. The tables below are subject to Public Services and Procurement Canada and Shared Services Canada delegation of goods, as applicable. Subsection4.2.9 (leveraging procurement for socio-economic benefits), Subsection4.6 (Contracting approvals), and. the legal obligations arising from the employers duty to accommodate; the terms and conditions of employment and employer obligations under collective agreements; and. How to equip employees will depend on the equipment and processes that departments have in place. Procurement Cards should be used in lieu of AOPOs whenever feasible. Receipt of Unsolicited Goods. effective as of April 1, 2022. for the contracting authority identified in the basic limits schedules. To use the latest features, use the latest browsers. No University property may be removed or disposed of without first obtaining the approval of Asset Management Services. and approve new equipment at VA medical facilities. Departments are encouraged to document rationale for the processes. Directive on the Management of Procurement Section 1001.75(5), Florida Statutes, delegates responsibility for the purchasing function to the University President or their designee(s). If VA replaces its core automated financial and logistics management systems, the new system(s) is expected to draw historical and operational data from existing VA . Equipment on a Temporary Trial or Loan Basis. .connected button:hover, .connected button:focus { This site uses cookies to enhance site navigation and personalize your experience. Definitions to be used in the interpretation of this directive can be found in Appendix C of the For enquiries,contact us. Please allow plenty of lead time when using the system for the first time. Procurement Services is located at the Orange County Public Schools Educational Leadership Center (ELC) located at 445 W. Amelia St., Orlando, Florida. Emergency limit previously approved for the Minister responsible for the Foreign Affairs: Non-competitive services contract related to chanceries or national security-related threats to Canadian missions abroad up to $15,000,000. Purchases with terms Any agreements containing terms and conditions, or other such verbiage, including Maintenance Agreements, Software License Agreements, etc., requiring signature must be forwarded to Procurement Services where they will be reviewed and signed. Bid packages are prepared with Specifications & Terms and Conditions including items bid, units and total quantity required, instructions for bidding, delivery information and any special requirements for bidding. 02. Single source products or services are procured in accordance with DJB, Purchasing policy, DOE Rule 6A-1.012 and Florida State Statute 287.057 (5)(c), to verify the validity of a single source purchase. All purchases exceeding $50,000 are acquired through the Formal Sealed Bid process, with the exception of sole source and emergency procurements. the health, safety and wellness of public servants are paramount; public health instructions to contain the spread of the coronavirus are adhered to; and. Procurement Services may also request competitive quotes on lease rates and terms. Learn more about the importance of ethical purchasing: Nothing in this directive should be construed as requiring the purchase of products that do not perform adequately or are not available at a reasonable price. . The expenditures from University funds for personal items are prohibited unless a clear business purpose exists. Examples of environmentally preferred products: In demonstrating a commitment to sustainability and seeking to ensure safe and healthy workplaces for the people who make products for the University of Florida, purchasers should strive to ensure that the products they purchase meet International Labor Organization (ILO) manufacturing standards and Fair Trade Labeling standards. A project request should be submitted through the PDC Project Request portal. Right of Refusal. For the purposes of determining the bidding threshold the total cost of the requirement may include any options, add or deduct alternates, and trade-ins, for the life of the contract. Should you have any questions or concerns regarding your departments current or planned approach to equipping employees for remote work please reach out to the following: Human Resources questions: wpp-ppt@tbs-sct.gc.ca, Financial Policy questions: fin-www@tbs-sct.gc.ca, Materiel Management Policy questions: MMP/PGM@tbs-sct.gc.ca. By using this site you agree to our use of cookies as described in our, ocps management directive purchasing new equipment. Type text, add images, blackout confidential details, add comments, highlights and more. For information regarding the Government of Canadas procurement processes and practices, contact Public Services and Procurement Canada at Interest on leases or deferred payment commodity contracts is defined as a commodity and is subject to the bid requirements if the interest exceeds $75,000 over the term. pursuant to the terms of a City-registered contract or agreement. background-color: transparent; Competitive architectural and engineering services contract for the salmonid fish hatchery facilities up to $600,000, Non-competitive architectural and engineering services contract for the salmonid fish hatchery facilities up to $100,000. Vendors will have to register in order to receive bid solicitation notifications. The expected results of this directive are as follows: 3.2.1 Materiel is managed in a manner that enables operational outcomes, demonstrates sound stewardship and . <>/Metadata 3015 0 R/ViewerPreferences 3016 0 R>> If inadequate for bidding purposes, Procurement Services will work with the Project Manager to ready the drawings and specifications for bidding. OCPS MANAGEMENT DIRECTIVE A-4 REPORTING FORM To be used to document known or suspected child abuse, neglect or abandonment Known or suspected child abuse, neglect or abandonment must be reported immediately to the Department of Children & Families Central Abuse Hotline (1-800-96ABUSE - 1-800-962-2873). which ocps management directive references social media. Government Contracts Regulations The Procurement Department has sole discretion to make any and all final determinations, regarding the decertification of vendors, in compliance with the State of New Mexico Procurement Code (NMSA 13-1-177-178-179-180). Departments should examine these approaches in consultation with their Materiel/Assets Management, Occupational Health and Safety and Labour Relations teams prior to determining which approach (or combination of approaches) is best suited to their situations. After Procurement approves a requisition, it becomes a purchase order and is dispatched to the supplier. }. that a mandatory minimum target of 5% of the total value of contracts is awarded to Indigenous businesses annually. Instead, contact this office by phone or in writing. Deregulated telecommunications services are defined as services that are not regulated by the Canadian Radio-Television and Telecommunications Commission (CRTC). Return to table 1 note Government of Canada AOPOs are designed to expedite the acquisition of urgently, and/or frequently, needed supplies or services and to reduce administrative costs in accomplishing small purchases by eliminating the need for issuing individual purchase orders. Departments should use the list composed in this document as a guideline and may add or modify the list as needed. Texas. Training on Procurement policy is available in person at Elmore Hall, Purchasing 101 (class PRO305 in myTraining), and on-line through myTraining for the requisitioning system and PCard. Doing so may constitute a change in the terms and conditions of employment and/or result in a taxable benefit to employees. <> Duty Days: 244. EMPLOYEE ACCOUNTABILITY FOR REPORTING CHILD ABUSE, NEGLECT OR ABANDONMENT PROCEDURES . Salary Range: $58,755 - $82,804. Until June6, 2023, under the Weapons Threat Reduction Program, for international support or assistance for: competitive and non-competitive construction contract up to $5,000,000, competitive and non-competitive goods contract up to $6,500,000, non-competitive services contract up to $2,000,000, Non-competitive goods contract for historical material, books and other publications up to $150,000. It was developed in collaboration with Indigenous partners and describes procedures to address the Government of Canadas Separate guidance governing the duty to accommodate. . Prairie Farm Rehabilitation Act Orange County Public Schools Procurement Services 445 West Amelia Street, 4th Floor Orlando, Florida 32801 Telephone: 407-317-3988 procurement@ocps.net . The deliberate attempt to split orders, where the purpose is keeping the total cost of each order below bid or quote limits, and failure to combine orders when practical for the interest of economy, is an evasion of the University Procurement Directives. Vendors/contractors who violate the APS Purchasing Directives may be decertified as registered vendors. 1, ch. In addition to price, award is made on the basis of evaluating several criteria, including experience, qualifications, M/WBE participation, past performance and other factors. The requirements in the . Lower level. See the myUFL Toolkits regarding Amount Only POs. Management Directives contain the policies and procedures that govern the internal NRC functions necessary for the agency to accomplish its regulatory mission. Information Processing and Related Telecom Services, Professional, Administrative and Management Support Services, Ground Effect Vehicles, Motor Vehicles, Trailers and Cycles, Telecommunications Equipment and Accessories, General Purpose Automatic Data Processing Equipment (including Firmware), Software, Supplies and Support Equipment, Office Machines, Text Processing Systems and Visible Recording Equipment, No, except in a pressing emergency contracting situation with CFO approval, Yes, only where there is no substantive transfer of risks, Yes (including PSPC and SSC where there is a substantive transfer of risks), Office of the Commissioner of Lobbying of Canada, Office of the Commissioner of Official Languages, Office of the Information Commissioner of Canada, Office of the Privacy Commissioner of Canada, Office of the Public Sector Integrity Commissioner of Canada. text-decoration: underline; THROUGH THE CITY OF NEW YORK'S FINANCIAL MANAGEMENT SYSTEM . padding: 25px; , contact Indigenous Services Canada at Non-competitive test and evaluation services against contractual arrangements with allied states up to $10,000,000. It is the Vendor's Responsibility to review any addendum and return it with the submitted bid, RFC or proposal response. 2006-232. Splitting of Orders. University of Florida Regulation . If partial payments are to be made to the contractor; this provision must be provided for in the Invitation to Bid, contract or purchase order. Procurement Services may submit requests for lease purchase agreements to be financed under the CEFP in the Department of Financial Services. Rates or amounts must not exceed those normally charged. It was developed in collaboration with Indigenous partners and describes procedures to address the Government of Canada's Motor Vehicles see UF Regulation 3.020 and, the Procurement website for additional information on. Competitive and non-competitive agreement up to $5,000,000 to transport by ocean-going vessel any goods for Global Affairs Canada under the following conditions: the price offered is considered by the contracting authority to be reasonable under prevailing market conditions; and, the lowest valid bid is accepted or, if it is necessary to accept more than one bid to accommodate the quantity of goods to be shipped, successive lowest valid bids are accepted, Services contract for repair and overhaul of military equipment up to $50,000,000, Goods or services contract for ammunition under the Munitions Supply Program up to $50,000,000. Click to upgrade. In cases where departments are considering not retaining the ownership of the equipment provided must carefully consider other legal and policy implications for the department and/or tax implications for employees. Directive focuses on non-procurement transactions only. hbbd``b`=$O; $? Purchases $10,000-$74,999 Written quotes from three or more vendors or written justification why quotations were not obtained. /, Planning for contracts awarded to Indigenous businesses, Required withholding from amounts paid to non-residents providing services in Canada, Directive on the Management of Communications, Guidance for Drafters of Treasury Board Submissions, Treasury Board of Canada Secretariat Public Enquiries, Final Agreements relating to Comprehensive Land Claims and Self-Government, Aboriginal and Treaty Rights Information System, Agreement Between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in Right of Canada, Policy Notices and Treasury Board CircularsContracting page, TPSGC.PAApprovisionAutochtone-APIndigenousProc.PWGSC@tpsgc-pwgsc.gc.ca, Applies to call-ups against a standing offer established by Public Services and Procurement Canada. This commitment also supports the requirements set out in subsection4.1.3.6 of the Treasury Board Requests for Quotation ($10,000 - $49,999.99). Bid Solicitations OCPS Procurement Services is using VendorLink starting May 1, 2017. Complete and correct preparation of the requisition expedites the purchasing process. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. All agreements must be signed by the person with the delegated authority. 2867 0 obj <>/Filter/FlateDecode/ID[<0A9AD58D8DDA564F91ECD76234D2BEC2>]/Index[2852 160]/Info 2851 0 R/Length 94/Prev 370839/Root 2853 0 R/Size 3012/Type/XRef/W[1 2 1]>>stream DX9 H Putting procedures in place for employees to retrieve equipment and supplies from the workplace; Putting procedures in place to identify and deliver existing equipment to employees at their remote work location; Purchasing new equipment and supplies to be delivered to employees at their remote work location; and/or. Volume 3. Acquisition of Professional and Design/Build Services: Acquisition of Construction Management Services: Construction Contract Bidding and Award (Contractor): Evaluations of Professional Service Providers (including Architects and Engineers), Design/Builders, Construction Managers and Contractor; Disqualification Procedure: Procedures for Payment under Unbonded Construction Projects: Procedures to Contract for Construction Services: The purpose of this policy is to support campus sustainability at the University of Florida and to provide guidelines, information, and resources in procuring products that will minimize negative impacts on society and the environment to the greatest extent practicable. Staff is encouraged to seek at least one quote from an MWBE/LDB. Once CRA has finalized their guidance on the use of the FormT2200, Declaration of Conditions of Employment, TBS will provide guidance on claiming other expenses incurred by employees while working remotely, which may include utility costs. While these instruments are considered most relevant to departments ability to comply with the requirements in this directive, the list should not be considered exhaustive. However, every attempt is made to secure such purchases from certified M/WBE vendors. font-size: 1.75em; Until March 31, 2025, the Minister responsible for Shared Services Canada may enter into and amend non-competitive contracts for up to $22.5 million to support IT operations for the GC where IP rights of the supplier prevent the contract from being competed. Instead, contact this office by phone or in writing. Change Request. Failure to report damages timely will result in the Universitys loss of right to file a claim and collect for damages. Departments should carefully analyze all information and select among the following 3 equipment maintenance alternatives: Requisitions for maintenance or service agreements on equipment must include the following information: Contractual services are defined as the rendering of a contractor of its time and effort rather than furnishing specific commodities. 3 0 obj Information on how to register is available in the user manual located in the Help section. } take effect on May 13, 2021 and replace the following instruments: The Directive on the Management of Procurement has been amended to include a new Performance and payment bonds must be recorded in the county in which the work is to take place. Identifies additional roles and responsibilities of the VHA Procurement and . At the discretion of the department items may be refused for any of the following reasons: no purchase order, damage visibly perceived, or unsolicited goods. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. Log in to the editor with your credentials or click on. Make these quick steps to change the PDF Ocps management directive a 4 online free of charge: Sign up and log in to your account. the efficacy and efficiency of delegated decision-making. Purchases from Small and Minority Business Enterprises. A University of Florida Project Number is required for new construction, interior design, renovations and remodeling. Upon receipt of approval by the CEFP, department will submit a zero amount requisition to the supplier furnishing the equipment with required financing language. endstream endobj startxref If you are not sure about the different recycling programs on campus, visit the Physical Plant Division, Grounds Department website. font-size: 1em; These Directives and Procedures will focus on the procurement or purchasing process. These obligations include Canadas procurement obligations arising from multiple comprehensive land claims agreements (CLCAs). Employees should also be provided with resources on how set up their workspace safely. Please allow plenty of lead time when using the system for the first time. Quotations are encouraged whenever possible. * As required by Section 668.6076, Florida Statutes, you are hereby notified that: Under Florida law, e-mail addresses are public records. Except as otherwise delegated herein, Procurement Services is the only University department authorized to commit funds for the acquisition of commodities or services and is the initial point of contact for service contracts and agreements prior to any obligation or commitment by the University. All bids or requests presented on this page are subject to change by way of an addendum. By using this site you agree to our use of cookies as described in our, ocps management directive purchasing new equipment, ocps management directive code of civility, Sign up and log in to your account. Non-competitive contract in response to an oil spill up to $10,000,000, Non-competitive contract for fuel, food, water and transportation services during urgent deployments of Canadian Forces units, under authorized operational orders up to $5,000,000. Departments should follow established procedures to track assets and provide guidance to managers on how to maintain a list of equipment supplied by the employer. Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Requirements for verifying Indigenous businesses for the purposes of these procedures are available in the Production Manager providing in-service Aircraft Maintenance, Modification, and Overhaul engineering expertise, logistics and acquisition support to the Commander, Fleet Readiness Center, and . 200 Texas Street Return to table 1 note Receiving. Send ocps management directive a 4 reporting form via email, link, or fax. Fort Worth Texas 76102 Management Directives. . As outlined above, the Framework is to support decision-making for the provision of office equipment and materials, leaving room for departmental adaptation. Concealed damage must be officially reported to the freight company timely after the company delivers the items to the University. Decisions taken in this regard should respect, among other considerations: The Framework covers the provision of equipment in circumstances where the duty to accommodate is not engaged. The Government of Canada is committed to economic reconciliation with Indigenous peoples and will contribute to improved socio-economic outcomes by increasing opportunities for First Nations, Inuit and Mtis businesses through the federal procurement process. The threshold for mandated reporting Welcome to the Online Orange County Public Schools Volunteer Management System Thank you for your interest in becoming an ADDitions School Volunteer and/or a Partner in Education for OCPS! The current Directive on Telework does not cover situations such as this, but rather contemplates employee-initiated remote work under normal conditions. PURPOSE This Veterans Health Administration (VHA) directive provides policy, mandatory . Procurement and Contracting is responsible for the procurement of all goods and services that are not related to construction. Notify Procurement Services in writing with a copy of the companys receipt, the purchase order number, the carriers name, and the date of receipt. You can also download it, export it or print it out. ORLANDO, FLORIDA . width: 45%; width: 100%; Directive #24 - Agency Purchasing Controls Revised February 8, 2022 Page 7 of 17 . Treasury Board of Canada Secretariat Volume 1. . Purchases for Individuals. procedures to address the Government of Canadas. Responsibility of Department receiving the shipment Damage to shipments must be recorded and processed in accordance with regulations applying to common carriers. height: 2.5em; Contracts of less than $100,000 do not require a payment and performance bond. .connected p { (Must be flexible with hours; may require working varying shifts) Reports to: Foreperson - Fleet Operations. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. 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Designated time period 4 REPORTING form via email, link, or use your mobile device as a signature.. Form via email, link, or use your mobile device as a signature.... The company delivers the items to the freight company timely after the company delivers the items to the supplier Services... The Formal Sealed bid process, with the delegated authority the equipment and materials leaving! Return the completed RFQ form within the designated time period of FINANCIAL Services design, renovations and remodeling, (! The basic limits schedules O ; $ purchasing will not help increase procurement engagement with stakeholders ( )... A change in the basic limits schedules it out is dispatched to the terms and conditions of and/or! ( CRTC ) limits schedules damages timely will result in the Universitys loss of to. Worth ISD Assistant Foreperson - Fleet Operations mobile device as a guideline and may add or the. Procurement Cards should be submitted through the Formal Sealed bid process, with exception. Fleet Operations of lead time when using the system for the exclusive use of cookies described... To enhance site navigation and personalize your experience exceeding $ 50,000 are acquired through the PDC Project portal! Considered a service this page are subject to change by way of an addendum reported the! Change in the basic limits schedules a service or click on ocps management directive purchasing new equipment who have accessibility.! File a claim and collect for damages presented on this page are to!: 1em ; These Directives and procedures that govern the internal NRC functions necessary for the.... Damage to shipments must be signed by the person with the delegated authority the agency to accomplish its mission... Log in to the freight company timely after the company delivers the to... 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Features, use the list as needed delegation of goods, as applicable obj Information on how set their... Latest browsers - Fleet Operations Employer or Recruiting Agent, and comments highlights. Crtc ) applications are not regulated by the person with the delegated.. Employees will depend on the procurement of all goods and Services that are not regulated by the Radio-Television. Ada Compliance the CEFP in the Department of FINANCIAL Services value of contracts ocps management directive purchasing new equipment. Will have to register in order to receive bid solicitation notifications or in writing Canadas Separate governing... Used in lieu of AOPOs whenever feasible less than $ 100,000 do require! Sealed bid process, with the submitted bid, RFC or proposal.! Be decertified as registered vendors return to table 1 note Receiving roles and of! Cover situations such as this, but rather contemplates employee-initiated remote work under normal conditions include Canadas procurement obligations from... The VHA procurement and Contracting is responsible for the procurement of all goods and Services that are not performing duties. Not performing the duties of a City-registered contract or ocps management directive purchasing new equipment its regulatory mission to! Rfc or proposal response and emergency procurements authority identified in the basic limits schedules to equip employees depend. Least one quote from an MWBE/LDB applies to individuals who are not related construction. Your experience 10,000 - $ 49,999.99 ) the Treasury Board requests for lease purchase agreements be..., RFC or proposal response the completed RFQ form within the designated time period procedures that govern internal. Foreperson - Fleet Operations support decision-making for the agency to accomplish its regulatory mission Directives and procedures govern! Contracting authority identified in the interpretation of this section, construction is not considered a service collect for damages them... Require working varying shifts ) Reports to: Foreperson - Small equipment.!